Common reasons for businesses to relocate their offices include growing to accommodate more customers and business, streamlining processes for efficiency, or simply having a lease that is about to expire.
During this time of change, businesses are most at risk. It’s likely that delicate office equipment like hard drives, laptops, files, data servers, etc. will get damaged in transit in addition to worrying about decreased sales and displeased customers.
We have put together some advice that will help you transfer your workplace without incident in order to spare you from all these hassles.
1) Prepare your move beforehand
Three to six months prior to the moving day, begin planning your move. You will then have the chance to concentrate on the particulars of the transfer. Once you have a general idea of how your new office will look, plan your decor. Make a choice on the furnishings and additional equipment you’ll use in the new space.
2) Remind your staff.
Give your office personnel plenty of notice before the relocation. They might want to finish a major project before the transfer or simply get organized for the transition.
3) Employ a seasoned mover.
When selecting commercial local removal companies, you must be cautious. Check to see if the company has previously carried out similar workplace relocations. Additionally, you need to make a list of the questions you want to ask them. This can help you decide which moving company to choose to move your office’s fragile equipment.
4) Provide your IT personnel with adequate lead time.
At least three months before the move, let your IT team know about it. They must handle matters such as phone connections, internet plans, and other things. A review of the new workplace may also be necessary to determine whether any equipment upgrades are necessary.
5) Remove pointless things
Get rid of unnecessary old documents, useless furniture, outmoded phones, and other items you won’t need any more. You can look for comparable removal companies in London using a search engine, depending on your requirement and needs.
6) Place early orders for new equipment.
After assessing the new space, you can order new furniture and equipment well in advance.Work with your suppliers to arrange the delivery of everything to your new workplace just before you move in.You’ll find it simpler to settle down as a result.
7) Update your address and inform everyone.
Update your address on the website, letterheads, business cards, and other places. You could use your imagination to implement one of these tactics. Your customers should be aware of your move and have your new address in their possession. Provide appropriate delivery information to your vendors so that deliveries can be made to the new address.
8) Carefully plan your move.
As you organize your move to a new office, keep in mind all of your crucial customer meetings and project due dates. You don’t want to be holding client meetings when the paperwork, computers, and other equipment are still in their boxes. That would seem incredibly unprofessional. It is also unfair to expect your team to perform well in such a situation. Give everyone a minimum of three days to adjust.
9) Organize with name cards
After placing packing name cards in various areas throughout the boxes, movers can use the layout guidance to place the items in the proper placements. Additionally, name tags can be put up at the new place of business to help the movers arrange the boxes properly.
There are many things to take into account when moving an office, but in the end, a well-thought-out plan and efficient organization may make the transition painless.